Sound like all other run-of-the-mill to-do list systems, you say? So please read on. One of the basic assumptions of GTD is that you are dumb—or, rather, that your subconsciousness is quite dumb when it comes to thinking about things you should do. Jessica Kerr put it perfectly: Pretend your brain is a white board. Is there space for drawing and combining ideas?
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Marvellous Aham-adi Productivity We all want to be better, improve ourselves, make use of every minute in our day, and become as efficient as you can possibly be — This the reason why GTD implementation study is very important.
Getting Things Done GTD is one the most popular systems among increasing efficiency and productivity enthusiasts. I personally love it because it is the perfect tool to help clear your mind and focus on the things that are truly important. Everything should be made as simple as possible, but not simpler. When you start out, GTD can be very confusing and you might not be sure how you can implement it. This article is fairly long, so you should get a cup of coffee as you continue to read on.
What are the consequences of not having a system in place for improving your productivity? An Everest level of mess in your life a cluttered desk, trashed kitchen and messy room. You would continue to lie yourself, leading to a detriment of your self-worth. You continue to reschedule your appointments, meetings and never get things done You would have over emails in your inbox You would always start projects and never end it even if you rely on others to complete it.
You would end up signing up for more activities that you want to. Pressure: You would spend majority of your day wondering if you have done everything you are supposed to do. Burdensome: Not only would be a problem to yourself, you would become a burden to your co-workers also. Unclear: You never know what you should prioritize.
Which will leads to a cycle of procrastination and increase your stress levels. GTD aka. The aim of GTD is to give you percent trust in your system. This includes everything from your projects, ideas and day to day task. GTD has to do with everything. Most people see GTD to be the same thing as to-do list systems, but it is more than that in many ways.
I promise! For example you are supposed to have fixed the engine of your car, instead of remembering that you are supposed to fix your car whenever you pass a workshop, GTD places a continuous feeling in your brain that you need to remember something. Is there space for drawing and combination ideas?
The system of GTD is based on the idea that you have a variety of data inputs and have to decide what you would do with it. It could be a couple of things on your shopping list or a phone number you want to remember. A good example is dealing with emails. Even when we know it requires immediate action, you still leave it dormant in your inbox and hoping that you would come around to do it soon. When you fail to put these data in their proper place to-do lists, calendar etc. This hampers your productivity tremendously.
GTD allows you to keep all these data in a system that you trust and deal it at a later date on your own terms. What does these GTD implementation guide offer you when fully understood? It offers you a fool proof system to keep track of the following things: What you need to do? What you should do? What you should consider to do? The key is to know how to differentiate them. When you have a system in place, your subconscious would stop badgering you to keep track of the things you need to do.
This allows you free up space in your brain and relieve stress. You can create more real time so that you can finally attend cooking class. So how does how it actually work? You have to wake up every morning, drink 10 cups of coffee mixed with green tea while doing some special yoga practises. It works simply by maintaining a list. Making a list is quite simple.
You can choose to use a pen and paper, but since we live in the 21st century a computer would be the most efficient tool. What should your brain be for? Your brain should be used for manufacturing ideas, not storing them.
You need a system to help you store these ideas to help you relieve the burden of trying to remember every single thing. Compartmentalization is important, because you free up space in your brain allowing rest and maximal function.
For example, when you throw a pebble in a body of water, the ripple effect would radiate outward from the point where the rock touched the water. The water would always respond appropriately to the size of the rock and its impact.
You are the water in this situation and the rock is the data you are to deal with. A good tool would only make a difference when you have both the desire and discipline set in place. Next, you need GTD implementation tools that you can start working on from right now.
For Your Inbox If you are like me, you would start your day by first reading emails from inbox. GTD defines an inbox as a place where all the incoming things land. With this definition, we have an infinite number of tools and software we could actually use when it comes to organizing our inboxes. From experience, some of the best tools and software you could use includes the following: Any Email Software This might look quite simple, but over the year I have realized that the solutions that looks simplest are usually the best.
The email software is designed to serve as a container for incoming things — you just need to open it up and start reading. TIP: It is important that when you have new emails, instead of procrastinating, take action on them immediately. Do not wait for a latter or better time. The best time would always be now.
However to call it just this would be an understatement. You can use it for any kind of activity where a list is concerned. For example, the iPhone version can be used to make a shopping list. It also has a notepad like interface that you can use to write down your ideas as they pop in your mind. Just place this new request in a separate list.
The tool is very easy to use and supports multiple list. You can also set them according to their priority levels and tag them. Works also with keyboard shortcuts making it easier to work with it, implements reminders, RSS feeds, iCal feeds and many more.
If you are wondering where you can get them, you can find it online. Available for all operating systems and platforms like iPhone, iPad and Android. You would want to organize you project in a way that other people grasp it easily. The easiest way to go about this is through the use of mind maps. What is a mind map? A mind map is a diagram used to visually organize information. It is often created around a single concept, drawn as an image in the center of a blank page, to which associated representations of ideas such as images, words and parts of words are added.
Source: Wikipedia In layman terms, a mind map is a system that transforms your thoughts and ideas into physical form. A mind map is the process of creating a digital representation of your thoughts. You might have a series of ideas that you have partially organized in your mind. They make sense to you when you think about them, but it becomes difficult when it time to write it down in a traditional list or document. Mind maps makes it easier for you to handle your projects better.
Some tools that you can use: FreeMind There are several tools that you would fine online that you can use for digital mapping, but personally I believe that the FreeMind tool is really the shit.
Just looking at the name alone gives you a good idea of what the app is all about. The awesome thing about the app is that it is available in all platforms and operating systems under the sun. In addition to it being open source, it uses minimal memory and disk space making it light and quick. MindMeister In case you prefer to use online tools rather that local files that you can find in your computer, you can check out MindMeister.
It would also provide you with everything that you would need for mind mapping. It also has cool features that allows you to add attachments, images, PDFs and other files.
These features comes with a price though. To handle all these lists properly, you would need a tool that would be easily accessible and can work in every operating system or platform.
In this section, the Remember The Milk tool would come in handy. We have already seen the features of RTM before. It comes in very handy when working with these kinds of lists.
You would be more effective when you minimize the tools you use for GTD. For Calendar The tool for this is pretty straightforward: Google Calendar Google calendar is simply the best calendar tool available. Google calendar is also available for every mobile platform. How can you create the perfect reference file? In this directory, all the resources and reference material that you use while working on your project would be placed there.
You have to try to make this directory as easy to understand as you possibly can. Next you connect it to Dropbox.
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